How to make a great quote

Modified on Tue, 16 May 2023 at 10:25 PM

Follow our guide to creating a great quote and make your business stand out from the crowd.

  1. Use quote templates to quote quickly and more often
    Templates save you time and enable you to quote for a lot more events. A template will include an intro to you and your business, and showcase your service highlights, so you don’t have to type out something new each time you quote for an event. You can personalise templates to suit your business offering, for example, having a quote template for each service or menu package you offer.

    Click here to create a template now.

    Top tip: A customer is twice as likely to make a booking if they receive your quote within the first 12 hours of submitting an enquiry. Having pre-made quote templates ready to go is the best way to get your quotes out fast.

  2. Be clear about what your quote price includes 
    Being clear and concise about what your quote price includes will help minimise back and forth with the customer, and help them make their decision quicker.

    Your quote price should be inclusive of all charges like; travel, staff and VAT (if applicable), and you should communicate this to the customer.

    If you go a bit above the customer's budget, don't worry. Budgets are often flexible, so if you're really clear about what you're offering, the customer will be more inclined to go above their original budget.

    Top tip: Your quote is just the beginning of the conversation with a customer. Once you've chatted with them and got a better idea of what they want, you can amend your quote price before they make a booking.

  3. Open with a friendly but concise couple of sentences about yourself
    One of the main reasons our customers want to book through us is because of how unique our suppliers are. Use your quote to tell customers more about your business and what makes it unique. But keep it short and sweet. Customers simply won't read long paragraphs of text.

  4. Create a bit of urgency
    We always remind customers of how quickly supplier calendar's fill up, but it's important that you remind them too. Don’t be afraid to let them know if you have limited availability and that they'll need to decide sooner rather than later. This is especially important during peak demand periods.

  5. Become a Trusted Supplier to get your quotes automatically published
    Quotes from Trusted Suppliers are published automatically to the customer. If you're not yet a Trusted Supplier, your quote will need to be reviewed by a member of our team before it's published.

    As you know, a speedy quote will increase the chances that a customer will book with you, so you'll want to follow the guidelines below on how to become a Trusted Supplier.


  • Keep your quote concise and to the point

  • Sell yourself and your business

  • Check spelling and grammar


  • Include direct phone numbers or email addresses

  • Include any pricing in your message as we provide a final price to the customer which includes all Togather fees and charges

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